CIP 5/15/13

Meredith Capital Improvements Program (CIP) Advisory Committee Meeting Minutes
May 15, 2013

Members Present:                                      
Ed Touhey, Planning Board Rep.
Richard Gerken, Planning Board Rep.
Mark Billings, Inter-lakes School Board Rep.
Nate Torr, Board of Selectmen Rep.
Carla Horne, Board of Selectmen Rep. (Alternate)
Barbara Clark
Dave Thorpe
Jack Carty
Absent with Notice:                                    
Jeanie Forrester         

Staff Present:                                              
Phil Warren, Town Manager
Brenda Vittner, Administrative Services Director\
John Edgar, Community Development Director

The Capital Improvements Program Advisory Committee met on Wednesday, May 15, 2013 at the Town Hall Annex.  In the absence of a Chairman, John Edgar called the meeting to order at 7:00 PM. John welcomed the committee and acknowledged new members Richard Gerken, Planning Board Rep. and Mark Billings, School Board Rep. John indicated that Jeanie was absent with notice.

Election of Chairman and Vice Chairman. 

John called for nominations for Chairman. Jack Carty nominated Ed Touhey as Chairman, seconded by Dave Thorpe.  John called for any other nominations.  There were none.  John called for a vote on the nomination of Ed Touhey as Chairman for 2013.  All voted in favor.  John called for nominations for Vice Chairman.  Ed Touhey nominated Mark Billings as Vice Chairman, seconded by Jack Carty.  John called for other nominations. There were none. John called for a vote on the nomination of Mark Billings as Vice Chairman.  All voted in favor. 

CIP Overview. 

There was a brief discussion regarding the purposes of the CIP and the Committee’s process leading to recommendations to the Planning Board in the fall.

Update- Administrative Services.

Brenda Vittner, Administrative Services Director met with the Committee to provide several updates. The Committee reviewed and discussed three handouts- (1) Summary of (2013) Town Meeting Votes; (2) Town of Meredith Trust Fund Information dated 4/30/13; and Summary of Debt Service Payments updated 5/15/13.  There were discussions regarding CIP related appropriations made at Town Meeting, the purpose and balance of each Expendable Trust Fund,  other revenue sources including land use change tax, water and sewer utility reserves and a dedicated revenue fund for town facilities at Love Joy landing (aka Shep Browns), and the timing of anticipated debt retirement.

Spring/Fall Meeting Schedule.

John indicated that the remaining Spring meetings will be held on 6/5, 6/19 and 6/26.  There will be no meeting during Motorcycle Week.  Carla asked if the meeting time could be moved up to 4:00 PM.  Richard noted that he has Rotary Club meetings on Wednesday evenings.  Barbara made a motion to schedule our meetings from 4:00 PM to 6:00 PM for the remainder of the Spring Schedule.  The motion was seconded by Mark Billings.  All voted in favor of the motion.  There was discussion regarding the Fall meeting schedule.  Richard noted that he has teaching obligations in September.  It was the consensus of the Committee to schedule meetings from 4:00 PM to 6:00 PM on 9/4/13, 9/11/13 and 9/18/13 (reserved if necessary). John will reserve the Annex Conference Room accordingly. It was noted that the public hearing before the Planning Board would be in October, possibly at the Planning Board’s regular meeting of 10/22/13.

Adjourn.  

With no further business to come before the Committee, Dave Thorpe made a motion to adjourn the meeting.  The motion was seconded by Jack Carty.  All voted in favor.  The meeting was adjourned at 8:30 PM.

Respectfully Submitted,
John Edgar
Community Development Director
May 16, 2013
 

Approved: June 5, 2013