CIP 6/05/13

Meredith Capital Improvements Program (CIP) Advisory Committee Meeting Minutes
June 5, 2013

Members Present:                                         
Ed Touhey, Chairperson
Mark Billings, School Board Rep.
Jack Carty
Barbara Clark
Dick Gerken
Dave Thorpe
Nate Torr, Board of Selectmen Rep.

Members Absent:                                          
Jeanie Forrester (absent with notice)

Staff Present:                                                  
Phil Warren, Town Manager
John Edgar, Community Development Director
Brenda Vittner, Administrative Services Director

Chairman Touhey called the meeting of the Capital Improvements Program Advisory Committee to order at 7:03 pm on Wednesday, June 20, 2012 at the Town Hall Annex.

Minutes.  Mark Billings moved and Nate Torr seconded the approval of minutes from May 15, 2013.  The Committee voted all in favor.

Update: Meredith Fire Department.  
Phil Warren, Town Manager reviewed the fire departments equipment needs which remained the same as presented last fall.  John Edgar shared the prior year’s inventory sheets with the Committee.  The discussion concerned the inventory and the process for replacing equipment.  At this time the needs are at status quo.

Phil advised the committee that there are two items that are on the horizon, however have not risen to the point of presentation to the CIP Committee.  One item discussed was the need for a 100% source capture for exhaust system.  The estimated cost would be approximately $10,000 per vehicle, with a total between $150,000 - $160,000.

Update: Parks & Recreation. 
Phil Warren, Town Manager advised the Committee that a status report from the department is six months out.  Phil estimates that for the next 3-5 years he does not anticipate any capital items.  What expenditures may be needed will be handled through the operating budget.  Discussion ensued concerning the quality of the facilities and fields, as well as the demographics of Meredith.

Update: Conservation Commission.  
Mark Billings reviewed the activities of the Conservation Commission, accomplishments, and future projects with the Committee.  The Conservation Commission has continued to agree not to ask for additional funding until the Page Pond Bond is paid in full.

Other Business.  
A discussion concerning the start time of meetings was re-opened.  Chairman Touhey indicated that he would look into time issues with Jeanie Forrester, as the Committee felt that participation by all members is valued and some accommodation should be considered.

The next meeting of the CIP Advisory Committee is scheduled for Wednesday, June 19, 2013, at 4:00 PM at the Town Hall Annex.

Adjourn.  With no further business to come before the Committee, Mark Billings made the motion to adjourn, seconded by Jack Carty, all voted in favor, at 5:30 pm.

Respectfully Submitted,
Brenda L. Vittner
Administrative Services Director
June 5, 2013

Approved:June 19, 2013